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SAP HR Glossary

External Data

Non-SAP data. Data that comes from an external company.

Fast Entry Screen

Screen in which multiple entry of certain data can be entered.

FTP

File Transfer Protocol is a common way of transferring files electronically.

GUI

A Graphical User Interface used by SAP environment. This is the software that is loaded onto your PC which will allow you to access SAP.

IMG

The Implementation Management Guide is a hierarchical structure that reflects the R/3 component hierarchy and contains all configuration activities.

Implementation

Moving from an existing system and way of doing business to using R/3 to run the entire, or a part of, the business.

Infotype

An infotype is a collection of like information relating to an employee's master data e.g. bank details, pay details. Infotypes represent a set of data records relating to a similar area of master data

Instance

It means application server with 1 or more clients on the server. Any client independent changes will be made across all clients on an instance.

Integration

The result of bringing together different areas within SAP or different systems and getting them to work together in unison - without any problems - Ha Ha!!!

Interface

Software programs connecting two components in a system, ensuring a seamless transfer of data.

Items On Loan

Equipment that is given to an employee in order to carry out the duties of the their post, e.g.. Laptop/Mobile Phone/Keys.

ITS

An Internet Transaction Server links the R/3 application server with one or more Web servers, thus enabling the R/3 to communicate with the Internet. Can be used for Employee Self Service (ESS). The ITS has been replaced in newer SAP versions by the Web Application Server (WAS)

Maintain

The ability of a user to change data.

Master Data

Information relating to employees held on SAP. This covers all the data entered on the different infotypes of PA and OM in HR.

Matchcode

A matchcode allows you to locate the key of a particular database record (e.g. the account number) by entering data contained in the record. The system then displays a list of records matching the specifications.

Number Range

A range of numbers that are laid down per file for the assignment of document numbers. It can be internal (carried out automatically by the system) or external (carried out manually by the user).

OSS

SAP's Online Service System (OSS) offers fast and effective help for R/3 System problems. It is also the basic element of communications between customers, partners, and SAP.

Overview

The ability to view the entire history, related to an infotype or subtype. Can be accessed by clicking on the "mountain and sun" icon at the top of the screen.

Payroll Accounting Areas

A Payroll Accounting Area represents a Payroll within the structure. A Payroll is defined by the Pay Frequency, Pay Date and the Inland Revenue Permit Number, all of which must be unique. See Appendix

Pay Scale Group (Scale Code)

Grade

Period Parameters

Period Parameters define the working period and pay date for the pay frequency and are directly linked to a Payroll Accounting Area but may be used across Payroll Accounting Areas if required

Personnel Area(s)

A Personnel Area is always linked directly to a Company Code. Personnel Areas usually represent a physical location where employees are based.

Personnel Sub Area(s)

A Personnel Sub Area is always linked directly to a Personnel Area. Personnel Sub Areas usually represent a part of a location where employees are based.

Position Details

The main details of a position (post).

Production System

The system used for day-to-day business operations.

Project IMG

Those IMG tasks which relate to a specific group of functions and/or processes which are being implemented with a common go-live date. A Project IMG may be the Enterprise IMG or a subset of it

Qualification

Qualifications gained from educational institutions, courses, societies etc

Scope

Identifies business boundaries of what is to be implemented in the project.

Secondary wagetypes

These wage types are assigned values automatically by the system, whilst programs are being run. Secondary wage types can be recognised in the results table as /xxxx.

Server

Large computer housing different clients of SAP. At OCC there are three: Development, UAT and Production servers.

Subtype

A screen that forms part of a/an procedure/action, access usually gain through an infotype.

Test Data

is the set of representative and meaningful input data that is used to exercise the test case and evaluate the system compliance to the defined set of criteria and expected results.

Transaction Code

Shortcut to a particular menu path which is entered in the command field.

Transaction data

Any data that user have to input to complete a transaction.

Transport

It is a request to transport objects from the software development environment, identified as the source system, to the specified target system. Transports are carried out via transport requests

Type of related object

e.g. Organisation Unit/Position/etc. Validity date/s The date that a piece of information becomes active or is delimited (no longer applies, e.g. the start and end date of an honoraria.

Wagetype (Attribute)

A wagetype allows you to assign payments and deductions and control payroll programs. Wagetypes are divided into primary and secondary wagetypes. Primary wagetypes are wagetypes that the user can assign data to, during entry. Secondary wagetypes are assigned values automatically by the system, whilst programs are being run.

Weekly workdays

Number of days worked in a week.

Weekly working hours

Hours worked each week.

Work schedule rule

Work plan for one or more employees, usually applies to a group of staff.