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SAP HR Reports
Using Mail Merge

If you would like to use mail merge with results obtained from SAP, you can do so after having run a report in SAP.

  1. Once you have the results on the screen, choose the download Word Processor option.
  2. A dialogue will then prompt you to enter certain choices. Choose the form processing option.
  3. Choose new Word document or existing Word document if you have one already set up.
  4. Change the password option to "No password" unless of course you really do wish to have a password set.
  5. Word should then be opened up and the data source transferred to Word. Enter your text for the letter and insert the mail merge fields from the drop-down button on the top left hand side.
  6. Click on the »ABC» button to toggle between the data fields and the actual data.

You can now print or email off the results of the mail merge.

Key Reports within SAP HR

This table contains commonly used SAP HR Reports

Report Name

Report Description

RDDKOR54

Customer naming conventions for SAP tables etc

RPCDTFG0

Data Medium Exchange: Cancelling Transfers

RFBVALL_0

Loads bank sort codes, branches etc

RHBEGDA0

The report sets a new start date for the records found using the selection screen. It primarily serves to correct the start date of records retrospectively. To access the correct selection of records, enter the old start date. All records with the old start date are given the new start date. All other records remain unchanged.

RHINTE00

Transfer Org Assignment from PA to PD

RHINTE10

Prepare Integration OM with PA)

RHINTE20

Check program for PA-OM Integration

RHINTE30

Creates batch input session for IT 0001 - using PD relationships.

RHMARP00

Returns the material requirements per business event

RHMOVE00

Outputs a sequential file - PD_DATASET

RHMOVE30

Used to manually transport objects in Org Mgt

RHMOVE40

Display and edit sequential PD Dataset

RHSTRU00

useful report for displaying all related objects in a structure (hierarchy) according to the defined evaluation path.Can be used for any PD object in any database HRPnnnn.

org structure with org units (parents and children) - use evaluation path ORGEH
org structure with positions - use evaluation path PLSTE
org structure showing org units and employees - use evaluation path PERS-O

RPCDTFG0

DME - cancelling transfers

RPCGTNG0

New Gross to Net Control Report for the UK

RPCIPQ00

Used to delete simulation posting runs

RPCSC000

Payroll batch scheduler for breaking up the payroll run into jobs allowing payroll to be processsed in parallel as a number of batches

RPDASC00

Explodes the whole schema - ctrl+F to find items. For PCR's and sub-schemas use 0000 to zzzz as the "from" and "to" values.

RPDKON00

Assignment of wage types to G/L accounts (chart of accounts)

RPDLGA00

Wage type statement - shows the permissibility of wage types.

RPDLGA20

Use of wage types in payroll accounting - very useful. Shows the inner workings of how all the wage types are passed through the PCR's and what processing classes are accessed. Enter your country version. I always find it easier to us the "tree" option rather than the "table" option.

RPDLGA40

Similar to RPDLGA20. Gives each wage type and shows each PC, EC and CC for each.

RPDSYS00

Takes you to all the documentation in the SAP system

RPIBRT00

Evaluation of Appraisals - creates a batch session to update IT 0008 based on the employees IT 0025 record.

RPIBRT01

Group value of Appraisal criterion

RPINCL10

Search for specific text in any report

RPLEAT00

Starters and Leavers Report

RPLINFC0

Infotype overview for an employee - very useful and much better than using the Personnel File on PA10. Shows all the infotypes for an employee.

RPLNHRU0

New Hire Report

RPLNICG0

Displays NI and CNIC values from the payroll results

RPPCUPG0

Batch update for infotype 0071 - pensions GB

RPSDEV00

Headcount report - quite good. Gives EE numbers per organisation entity

RPSEEOU1

Equal Employment Opportunities - US driven report for statutory legislation

RPTIME00

Time Evaluation

RPTKOK00

Used to identify inconsistencies with absence quotas

RPTBPC10

Used to correct inconsistencies - takes ages to run - rather correct them manually