HR Reports

SAP HR Reports

Using Mail Merge

If you would like to use mail merge with results obtained from SAP, you can do so after having run a report in SAP.

  1. Once you have the results on the screen, choose the download Word Processor option.
  2. A dialogue will then prompt you to enter certain choices. Choose the form processing option.
  3. Choose new Word document or existing Word document if you have one already set up.
  4. Change the password option to “No password” unless of course you really do wish to have a password set.
  5. Word should then be opened up and the data source transferred to Word. Enter your text for the letter and insert the mail merge fields from the drop-down button on the top left hand side.
  6. Click on the »ABC» button to toggle between the data fields and the actual data.

You can now print or email off the results of the mail merge.

Key Reports within SAP HR

This table contains commonly used SAP HR Reports

Report Name

Report Description

RDDKOR54 Customer naming conventions for SAP tables etc
RPCDTFG0 Data Medium Exchange: Cancelling Transfers
RFBVALL_0 Loads bank sort codes, branches etc
RHBEGDA0 The report sets a new start date for the records found using the selection screen. It primarily serves to correct the start date of records retrospectively. To access the correct selection of records, enter the old start date. All records with the old start date are given the new start date. All other records remain unchanged.
RHINTE00 Transfer Org Assignment from PA to PD
RHINTE10 Prepare Integration OM with PA)
RHINTE20 Check program for PA-OM Integration
RHINTE30 Creates batch input session for IT 0001 – using PD relationships.
RHMARP00 Returns the material requirements per business event
RHMOVE00 Outputs a sequential file – PD_DATASET
RHMOVE30 Used to manually transport objects in Org Mgt
RHMOVE40 Display and edit sequential PD Dataset
RHSTRU00 useful report for displaying all related objects in a structure (hierarchy) according to the defined evaluation path.Can be used for any PD object in any database HRPnnnn.

org structure with org units (parents and children) – use evaluation path ORGEH
org structure with positions – use evaluation path PLSTE
org structure showing org units and employees – use evaluation path PERS-O

RPCDTFG0 DME – cancelling transfers
RPCGTNG0 New Gross to Net Control Report for the UK
RPCIPQ00 Used to delete simulation posting runs
RPCSC000 Payroll batch scheduler for breaking up the payroll run into jobs allowing payroll to be processsed in parallel as a number of batches
RPDASC00 Explodes the whole schema – ctrl+F to find items. For PCR’s and sub-schemas use 0000 to zzzz as the “from” and “to” values.
RPDKON00 Assignment of wage types to G/L accounts (chart of accounts)
RPDLGA00 Wage type statement – shows the permissibility of wage types.
RPDLGA20 Use of wage types in payroll accounting – very useful. Shows the inner workings of how all the wage types are passed through the PCR’s and what processing classes are accessed. Enter your country version. I always find it easier to us the “tree” option rather than the “table” option.
RPDLGA40 Similar to RPDLGA20. Gives each wage type and shows each PC, EC and CC for each.
RPDSYS00 Takes you to all the documentation in the SAP system
RPIBRT00 Evaluation of Appraisals – creates a batch session to update IT 0008 based on the employees IT 0025 record.
RPIBRT01 Group value of Appraisal criterion
RPINCL10 Search for specific text in any report
RPLEAT00 Starters and Leavers Report
RPLINFC0 Infotype overview for an employee – very useful and much better than using the Personnel File on PA10. Shows all the infotypes for an employee.
RPLNHRU0 New Hire Report
RPLNICG0 Displays NI and CNIC values from the payroll results
RPPCUPG0 Batch update for infotype 0071 – pensions GB
RPSDEV00 Headcount report – quite good. Gives EE numbers per organisation entity
RPSEEOU1 Equal Employment Opportunities – US driven report for statutory legislation
RPTIME00 Time Evaluation
RPTKOK00 Used to identify inconsistencies with absence quotas
RPTBPC10 Used to correct inconsistencies – takes ages to run – rather correct them manually

Report Name

Report Description

RPTQTA00 Used to generate absence quotas
RPU12W0S Saves backup and allows you to restore T512W from a previously saved copy
RPU51000 Updates the values in table T510 – pay scale data
RPUAUD00 Logged Changes in Infotype Data
RPUAUDDL Deletes documents from the database that were created
RPUAUDW0 Allows you to view the records created from the above reports – have to have table T585A maintained as well
RPUCC000 Check PCRs – allows you to run checks on PCR’s
RPUCCCQ0 Check Personnel Calculation Rules
RPUCCCX0 Check Personnel Calculation Rules (International Version)
RPUCCOSE Allows you to search for text in any PCR
RPUCTC00 Lists PCR’s for any ESG and the associated processing steps
RPUCTE00 Environment Analyzer: Functions, Operations, Schemas, PCRs
RPUCTER3 Environment Analyzer: Functions, Operations, Schemas, PCRs
RPUCTF00 Change attributes for schemas and PCR’s (especially if you have executed the IMG step by mistake)
RPUCTI00 Lists subschemas not called up in any other schema
RPUCTJ00 Lists PCR’s not called up in the schemas or PCR’s
RPUCTP00 Generation of payroll periods
RPUCTP10 Generates calendars
RPUCTP20 Generate further date specifications
RPUCTX00 Copy PCR’s from client 000 to other clients on the same server
RPUDEL20 Delete payroll results. After deletion you must perform at least one retroactive accounting run for the earliest deleted payroll run
RPUDELPN Allows you to delete personnel numbers as a batch
RPUDIR00 Restores the payroll results directory
RPUDNIG0 Update table T5G_DTONI. Format can be a pain to get right. Rather maintain the table directly or cut and paste from Excel. Another alternative is to use a CATT procedure or LSMW to update the table.
RPUDPSM0 Download source text of a program (type “PROG” in TADIR)
RPUDRQQ0 Payroll Results (RQ) – originals and differences from retro periods
RPUDTEM0 Downloads table entries
RPUDTSM0 Downloads table  structures
RPUGCC00 Generates calculation rule check
RPUMKD00 Features Directory – lists all available features
RPUMKG00 Generates features
RPUMKS00 Feature structure
RPUPROTD Log of report starts
RPUPROTU Maintain log
RPUPRRM0 Pension report
RPUREP00 Submit country-specific report in the info system
RPUSCC00 Compare schemas
RPUSCD00 Schema directory
RPUSCD10 Schema directory
RPUSCG00 Generate/check schemas
RPUSCGT0 Generate/check schemas
RPUSTD00 Used to transfer master data
RPUTAXU0 Delete/insert tax table entries
RPUTCUG0 HR-GB: Batch Input: Tax code uplift
RPUTMSE0 TemSe files display
RPUTMSG0 HR-GB: TemSe view and download program
RPUTMSI0 Program for TEMSE catalog display
RPUTRBK0 Update any field on IT 0003 – payroll status
RPUTSD00 Download a TemSe object to presentation server
RPUTSV00 List of HR TemSe objects
RPUTSVDD Download from data medium to Disk
RPUTTUU0 Wage type update program
RPUTXT00 Comparison of text elements
RPUWGTX0 Used to create/delete new wage types
RSAQR3TR Transports queries, user groups & Infosets
RSCLCCOP Offers slightly more functionality than the transaction SSC1. You can run jobs in background mode – using SCC1 for a really big transport causes the system to time-out after a certain period
RSCMPADJ View / table comparison
RSTXTRAN Allows you to transport SAP Scripts – eg letters in Recruitment
RSUSR006 List users last login